How to get a vending machine for your business.
Getting a managed vending machine for your Bay Area business is simpler than most people expect. There's no equipment to buy, no vendor to negotiate with on price, and no complex installation project to manage. Here's exactly how it works.
Do you qualify?
Managed vending is viable when there are enough consistent users to generate the sales volume that makes the service financially sustainable. Our general threshold is:
- 30–40+ employees present on-site on a typical day (not total headcount — consistent daily presence matters more)
- Break room or common area with floor space for a standard machine (approximately 30" × 36" footprint) and a nearby 120V outlet
- Located in our service territory — East Bay (Fremont, Newark, Hayward, Union City, Milpitas), South Bay (San Jose, Santa Clara, Sunnyvale, Milpitas), or extended territory (Oakland, Pleasanton, Dublin, Livermore, Mountain View)
If you're below the 30-person threshold, it doesn't automatically disqualify you — multi-tenant buildings where a machine in the lobby or shared break room serves multiple companies can make smaller tenants viable as part of a combined account.
The five steps
1. Submit an inquiry
Use the form on our homepage or call us directly. We ask about your location, how many people are in the office on a typical day, what kind of space you have, and any specific preferences or constraints. This takes about 5 minutes.
2. Qualification review
We review your inquiry and determine whether your location qualifies based on employee count, location, and space. We respond within one business day. If you don't qualify, we'll tell you why and what would change that — no runaround.
3. Site assessment
For standard placements, we assess from photos you send or from Google Maps / building plans if available. For large accounts or unusual spaces, we schedule a quick in-person visit. This step confirms the machine fits, electrical is accessible, and positioning is optimal.
4. Product proposal
We propose an initial product mix based on your industry, workforce demographics, and any preferences you've shared. You review and approve — or request changes. We're flexible on the initial mix and expect to tune it after seeing what your team actually buys.
5. Installation
We schedule a delivery and installation window. The machine arrives loaded with product, is positioned and connected, and the cashless payment system is verified. The whole process takes under an hour. Your break room now has a working vending machine.
After installation
After your first two to four weeks of operation, we return for a first-tune visit — pulling slow-moving products, expanding what's selling, and adjusting the mix based on real purchase data. This is when the machine gets dialed in to your specific team's preferences.
From that point, the machine runs on autopilot. Remote monitoring handles restocking scheduling, maintenance issues are detected and resolved proactively, and your only ongoing role is continuing to enjoy the break room.
Frequently asked questions
Can I get a machine if I'm not in your listed service area?add
Our service territory covers the East Bay and South Bay with some extended areas. For locations outside these areas, serviceability depends on whether we can maintain viable route economics. Contact us — we assess edge cases individually rather than applying a hard cutoff line.
What if my office shrinks and we fall below the minimum?add
If your office headcount drops significantly and the machine stops generating enough volume to be viable, we'll have a direct conversation about it. We don't abandon accounts the moment numbers dip — we assess the situation, potentially adjust service frequency, and make an honest call together about whether the placement still works.
Start the process — five minutes now, machine in two weeks.
Tell us about your space and we'll take it from there.